in a business world today, technology and globalization have created a frenzied level of competition that has forced a transformation in the way companies do business. Companies are often inundated with ubiquitous processes in myriad ad-hoc patterns, endless routing and exchanges of documents and forms, changing organizational structure and personnel. SenseFlow is a workflow system that not only help you manage change in your business, they introduce structure and organization into your otherwise unorganized disparate business process. Our objective of this Open source software is to reduce demand for paperless in the global warming era.
Overview
Product Overview
What is ?
is a people-driven, form-based workflow management system. This stand-alone application can manage and automate the processes which are unique to each organization.
The system serves as a platform for users to design, deploy and run different types of workflows for different types of organizational processes. Workflow designers can create dynamic workflows that can be updated at anytime. Each activity can be mapped with a form to capture the user’s input, while serving as a plug-in for system integration.
Benefits & Features
Key Benefits of SenseFlow
Benefits of
Increased Efficiency and Productivity
- unnecessary steps are eliminated due to automation of business processes
- manual processes can now be performed more quickly and consistently, with fewer errors
Improved Process Control
- standardization of processes and availability of audit trails
- predefined and documented steps
- consistent business practices
- transparency in processes results in improved efficiency in organizations
Focus on Business Needs
- business managers can now focus on important business decisions rather than routine task assignments and reporting
- consistency in business processes allows better anticipation of customer demands, and greater predictability in levels of customer response
Business Process Improvement
- flexibility over processes enables quick redesign in line with evolving business needs
- focus on business processes leads to better streamlining and simplification
- improvement of internal processes
Ease of Use and Simplicity
- visually configurable rules and actions, allowing business processes to be automated without custom programming
- point-and-click configuration enables rapid development and deployment
- accommodates all business needs regardless of process complexity
- easily model work processes with intuitive user interface
Lowered Cost
- fewer mistakes and work delays results in increased productivity and faster delivery
- employees can be guided through complex procedures, hence reducing cost of training
Product Features
Features of Workflow
Workflow Designer
Workflow Designer is a graphical tool which enables the creation of visual process flows of business processes.
In order to design the process, participants, activities and business rules are defined based on the organization’s business policies and procedures. The design is then deployed to the Workflow Engine directly from the Workflow Designer.
From routing, verification, and escalation of tasks to reminders and email notifications – these can all be easily addressed and created with Workflow Designer.
Workflow Engine
The Workflow Engine is the heart of the system - it executes processes deployed from the Workflow Designer. Supporting the XPDL standard, the Workflow Engine allows for easy integration to external systems by providing a simple HTTP-based API along with Java and JavaScript libraries.
Processes are deployed and configured by mapping the activities with participants, forms and tools using the Workflow Management Console. Workflow participants can be mapped to actual users, while workflow activities can be mapped to Forms for user input. System-based activities are mapped to plug-ins to perform system processing.
The system also provides a plug-in architecture that allows for functionality to be added dynamically. Using OSGI technology (a dynamic module system for Java), plug-ins can be added, updated and removed from the system in a plug-and-play manner.
Workflow Management Console
The web-based console consists of the following:
Inbox/Task Manager
The Task Manager or Inbox allows users to view the relevant process tasks and real-time status of tasks assigned to them in one quick glance. Users can either view and act upon their tasks from the Workflow Management Console or have it integrated to their portal for easy access, search and retrieval.Form Builder
The Form Builder allows the creation and management of forms through a drag-and-drop environment for building multi-page forms of any size and style.Forms can be designed and edited using the vast range of dynamic form elements available in the Form Builder. Alternatively, a readily available custom-built form can be easily incorporated into the Form Builder. Sub-forms can also be included in a form where more details and information are required.Completed forms can then be mapped to activities defined in the workflow.[Building a form using the Form Builder]
Workflow Monitor
The Workflow Monitor enables the system administrator to monitor the workflows and update the activities as and when necessary.
The system can monitor running processes as well as completed and aborted processes. Not only that, it can generate real-time audit trails, plus browser-based performance and service level reports and statistics for business process improvement.User Manager
The User Manager enables the system administrator to create and manage organizational charts, groups and individual users in the system. The users will then be mapped to the activities of the workflow.Alternatively, user directory implementations such as integration to LDAP or Active Directory can be done using the Directory Manager plug-ins for seamless user integration.
System Settings
The System Setup feature allows the system administrator to set the CSS, system paths, locale and intervals for the system. Multiple profiles of data sources can be created and modified to enable dynamic switching of profiles as and when required.Besides that, the system also supports different types of plug-ins which can be uploaded and updated on the fly without restarting the system, via form variable plug-ins, application plug-ins, participant plug-ins, audit trail plug-ins and Directory Manager plug-ins. The system administrator can add, update and manage system plug-ins dynamically to extend the functionality of the system.
Community
Community
Development Community Site
If you would like to participate in Joget Workflow development, come and join us at SourceForge.
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